1. Introduction
This Privacy Policy explains how imerc.org collects, uses, and protects your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. We are committed to safeguarding your privacy and ensuring transparency in our research activities.
2. Who We Are
international Music education research centre[Department/Faculty] tbc
[University Name] tbc
[Contact Address] tbc
Email: mailto:
3. What Information We Collect
- Personal Data: Name, email address, phone number, institutional affiliation, etc.
- Research Data: Responses to surveys, interviews, or other research instruments.
- Technical Data: IP address, browser type, operating system, and usage data collected via cookies and analytics tools.
- Communications: Records of correspondence if you contact us.
4. How We Use Your Information
- To conduct and manage research projects in the public interest or for scientific purposes.
- To communicate with you about research participation, events, or updates.
- To improve our website and research services.
- To comply with legal and regulatory obligations.
5. Lawful Basis for Processing
We process your personal data under one or more of the following lawful bases as defined by the UK GDPR:
- Your consent (where required and appropriate).
- Performance of a contract (e.g., research participation agreement).
- Compliance with a legal obligation.
- Task carried out in the public interest or for scientific/historical research purposes.
- Legitimate interests, provided these do not override your rights and freedoms.
For special category data (e.g., health, ethnicity), we rely on Article 9(2)(j) UK GDPR and Section 19 of the Data Protection Act 2018, which allow processing for research purposes with appropriate safeguards.
6. Data Sharing and Disclosure
We do not sell your personal data. We may share your information with:
- University staff and research collaborators (under confidentiality agreements).
- Service providers (e.g., IT support, data storage) who process data on our behalf.
- Regulatory authorities, if required by law.
7. Data Storage and Security
Your data is stored securely on ourmanaged servers. We implement appropriate technical and organisational measures to protect your data against unauthorised access, loss, or misuse, in line with UK GDPR requirements.
8. Data Retention
We retain your personal data only as long as necessary for the purposes outlined above or as required by law, funders, or university policy. After this period, your data will be securely deleted or anonymised.
9. Your Rights
Under the UK GDPR, you have the right to:
- Access your personal data.
- Request correction or deletion of your data (subject to research exemptions).
- Withdraw consent at any time (where processing is based on consent).
- Object to or restrict processing of your data (subject to research exemptions).
- Lodge a complaint with the university’s Data Protection Officer or the Information Commissioner’s Office (ICO).
Please note that some rights may be limited where data is processed solely for research purposes and appropriate safeguards are in place, as permitted by the UK GDPR and Data Protection Act 2018. For more information, see the ICO research guidance.
10. Cookies and Analytics
Our website uses cookies and analytics tools to enhance your experience. You can manage your cookie preferences through your browser settings. For more details, see our [Link to Cookie Policy]Cookie Policy.
11. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.
12. Contact Us
Data Protection OfficerInternational Music Education Research Centre
Email:
For further information about your rights under the UK GDPR, visit the ICO
